Introduction

Our client is a rapidly growing company operating at the intersection of art and technology, with a mission to make contemporary art more accessible and to build a sustainable ecosystem for artists, collectors, and the broader market. The business spans both primary and secondary distribution, offering multiple digital and offline services that connect artists with collectors and support art circulation across borders—particularly within Asia.

As the company continues to scale globally and prepares for its next stage of organizational expansion, it is seeking to strengthen its HR function by hiring a Recruiter / Talent Acquisition Specialist. This role will play a critical part in driving the company’s growth through effective hiring and HR operations.

About the Role

This position sits at the core of the HR team and is responsible for executing end-to-end recruitment activities while supporting broader HR operations. Reporting to the Hiring Manager, the Recruiter will manage sourcing channels, run day-to-day recruitment processes, and serve as the main liaison between candidates, hiring teams, and external partners.

Beyond “running” recruitment operations, the role offers the opportunity to shape and improve talent acquisition systems and workflows. For candidates with broader HR operations knowledge, the position provides meaningful involvement in labor management, onboarding, and people processes.

Responsibilities

Talent Acquisition Operations

• Manage job postings, sourcing channels, and recruitment media
• Prepare job descriptions, run outbound sourcing, and manage candidate pipelines
• Handle screening, candidate communication, scheduling, and offer coordination
• Track hiring progress and prepare recruitment reports for each active position
• Manage relationships with recruitment agencies and support internal referral programs
• Support employer branding initiatives, social media activity, and recruitment events

HR Operations & Administration

• Manage documentation and contracts related to onboarding and offboarding
• Support coordination with external labor and payroll specialists
• Organize and improve onboarding processes from hiring through first-day readiness
• Assist with data preparation for attendance and payroll workflows

Cross-Functional Collaboration

• Work directly with business leaders to understand hiring needs and drive progress
• Identify workflow issues and propose operational improvements
• Contribute to building HR processes and systems in a fast-scaling environment

Requirements

Must-Have

• 2+ years of hands-on mid-career recruitment experience
• Ability to manage multiple hiring processes concurrently
• Strong communication and coordination skills with candidates, internal teams, and agencies
• Basic proficiency with Google Workspace or Excel (data management, reporting)

Preferred

• Experience using sourcing platforms (e.g., job boards, talent databases, LinkedIn)
• Experience managing recruitment agencies and/or planning events
• Knowledge of HR operations such as onboarding, HR administration, attendance or social insurance workflows
• Experience in fast-paced startup or venture environments
• Ability to communicate in English for email correspondence with overseas candidates or agencies

Ideal Candidate Profile

• Operates with both speed and accuracy in recruitment execution
• Takes ownership of hiring outcomes and drives processes proactively
• Identifies issues independently and proposes clear improvements
• Enjoys building organizations and engaging with people
• Resonates with the company’s mission and is motivated by contributing to a high-growth environment

Why Apply

• Direct impact on organizational growth — every successful hire shapes the future of the business
• Opportunity to “build” recruitment infrastructure rather than merely operate it
• High visibility to executives and business leaders, enabling broad HR skill development
• Career progression toward HR Generalist, Talent Acquisition Manager, or wider HR leadership roles
• Unique industry environment where hiring directly contributes to supporting culture, creativity, and the global art ecosystem
• Fast-paced startup stage, offering autonomy, ownership, and meaningful influence on people processes